Question:
Imagine that you are the chairperson of the Tendering Committee in your school. Write a memo to all heads of the department requesting them to attend a meeting to discuss how to acquire a supply of goods such as stationery, students’ uniform, food stuff, laboratory equipment, audio-visual materials, and sports equipment for the school.
Copy the memo to the head of the institution.
(12 marks)
Marking Scheme
1 .INTERNAL MEMO
POINTS OF INTERPRETATION
• Written clearly and grammatically.
• Use polite language.
• Length of memo depends on the information to be delivered. Relevant information. Be concise and precise. (3 marks)
Must be in the format of an internal memo if not deducted. (4 marks)
(i) Name of institution ½ mark
(ii) Internal memo ½ mark
(iii) Reference No. ½ mark
(iv) Name of a person sending the memo ½ mark
(v) Name of person being sent to ½ mark
(vi) Date ½ mark
(vii) The subject (if a candidate writes Re (0) 1 mark
(viii) CC ½ mark
(ix) Sender’s signature ½ mark
(x) Sender’s name ½ mark
(xi) Designation ½ mark
F = 06
L = 04
